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Job Description and Minimum Requirements 

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Child Care Aware Program Coordinator & Quality Coach
Employment Type:12 Month
Hours Per Week:40
Location:East Grand Forks, MN - Community Services
Spanish Bilingual Skill:Not Required
Hiring Supervisor Email:mhams@tvoc.org
Job Description:

The Child Care Aware Program Coordinator & Quality Coach provides Parent Aware recruitment and coaching consultation, manages the Early Learning Scholarships, and provides technical assistance, training, and support to child care programs and community members within the seven-county service area in northwest Minnesota.


In collaboration with and with the direction/support of the Community Services Director:

Public Relations

  1. Assists in preparing a comprehensive marketing plan for Child Care Aware program within the service area.
  2. Assists in representing Child Care Aware as a program under Tri-Valley Opportunity Council, Inc.
  3. Develops positive relationships with the child care community in the area.
  4. Travels within the service area to establish and maintain rapport with a variety of organizations and individuals.
  5. Assists with maintaining positive working relationships with county and social service entities.
  6. Assists in maintaining a positive working relationship with the Minnesota Department of Human Services and MN Childcare Aware Network.


  1. Assesses training needs within the service area.
  2. Reports the training needs to the Child Care Aware Training Coordinator at the service district.
  3. Coordinates training with the Training Coordinator at the service district, as well as with other higher education programs and community agencies and organizations.
  4. Document training opportunities available within the service area.
  5. Participates in training opportunities to expand knowledge.

Technical Assistance      

  1. Provides technical assistance to parents asking questions at community events.
  2. Provides technical assistance by phone, email or on-site to child care providers, parents, and community members who contact Child Care Aware concerning early childhood issues, financial information, start up, business information, rules/regulations information and information on relevant programs.
  3. Provides technical assistance to communities within the service area regarding early childhood issues that may have an effect on the economic development of specific communities.
  4. Maintains resources relevant to early childhood programs.
  5. Enhances current resources by acquiring resources that are available, or develops resources that are not available.
  6. Prepares reports when necessary regarding consultations, technical assistance, and events.
  7. Promotes grant opportunities to child care programs.
  8. Assists with distribution of grant funds as appropriate.
  9. Plans and provides events for child care providers.
  10. Prepares and produces quarterly newsletter for child care programs.
  11. Provides quality improvement observations and consultations to child care programs in accordance with Minnesota Department of Human Services requirements.

Early Learning Scholarships

  1. Recruits parents to apply for scholarships.
  2. Assists parents with completing applications and necessary documentation.
  3. Assists child care programs in completing required documentation.
  4. Enters and maintains scholarship data.
  5. Prepares reports as requested.

Coaching for Parent Aware and Building Quality

  1. Recruits, enrolls, and supports Building Quality and Parent Aware sites.
  2. Effectively uses problem solving skills to assist child care programs to correct and improve their child care practices.
  3. Coaches providers by educating them on quality child care practices, strategies to work with parents and activities and strategies to provide school readiness skills to children.
  4. Completes all required forms to enroll participants.
  5. Enters and maintains data in the statewide data system.
  6. Complies with Quality Coaching and CLASS Coaching models when providing coaching
    1. Observations
    2. Provide feedback to programs
    3. Develop relationships with program
    4. Model appropriate interactions
  7. Complies with mandated professional development for Quality Coaching and CLASS Coaching.
Minimum Requirements:
  1. Is willing and successful in completing state professional development requirements.
  2. Is willing and successful in earning the CLASS Coach certification; completes professional development requirements to maintain current certification status.
  3. Associates degree or two years equivalent experience in Early Childhood Education, Child Development, or closely related field.
  4. Two years of experience in a similar position, including functions and responsibilities related to early childhood development
  5. Two years’ experience working with Microsoft Word, Excel, and PowerPoint, email and the internet.
  6. One-year experience public speaking, conducting presentations and/or trainings in a group setting.
  7. Strong verbal and written communication skills.
  8. Ability to communicate effectively with people of various cultures
  9. Familiar with the geographic area and early childhood communities.
  10. Proof of valid driver’s license and current/adequate vehicle insurance coverage.
Benefit Package:
Health Insurance
Dental Insurance 
Vision Insurance 
Flexible Spending Account
Supplemental Life 
Sick/Vacation Accrual, and Paid Holidays  
Employee Assistance Program